We may display any photographs to promote Adam & Olivia Photo and Film on the Adam & Olivia Photo and Film website and blog, on social media, on wedding blogs, on wedding photography or Videography -related websites, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Adam & Olivia Photo and Film client(s). The rights of the people captured in these photographs or films are protected by Adam & Olivia Photo and Film as detailed in this privacy policy.
CONTACT
DISPLAY OF IMAGES
We adopt a safe and responsible Social Media Policy. While we may have official profiles on social media platforms, users are advised to verify the authenticity of such profiles before engaging with or sharing information with such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.
SOCIAL MEDIA POLICY & USAGE
Questions, comments or requests regarding this Privacy Policy should be addressed to
hello@adamandolivia.co
Anyone photographed or Filmed by Adam & Olivia Photo and Film, whether a client or wedding guest, and whether past or current may withdraw consent for a photograph or film clip in which they appear to be displayed. The process for this is to email Adam & Olivia Photo and Film at hello@adamandolivia.co specifying the photo in question. Pursuant to the request, Adam & Olivia Photo and Film will then remove the photo from online and printed display wherever it appears within 30 days of request.
WITHDRAWAL OF CONSENT
Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”.Adam & Olivia Photo and Film will never photograph/film an individual as a means of unique identification or authentication unless consensually contracted to do so. Guests at weddings appear in photos/film taken by Adam & Olivia Photo and Film as a part of the visual recording of the event in photos/film. Guests captured in portraits or in group photos or film do so as part of the event and their rights are protected by Adam & Olivia Photo and Film as detailed in this privacy policy.
In terms of explicit GDPR compliance, Wedding clients and guests are photographed/filmed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs and filming of wedding guests when viewed as a form of processing personal data is necessary for the legitimate interests of Adam & Olivia Photo and Film as a photography and videography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.
Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all wedding guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Wedding clients are therefore requested in their contract to direct their guests to read this privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed or filmed.
CLIENTS AND WEDDING GUESTS CAPTURED IN PHOTOS
We take care of the processes around looking after personal data stored on our physical systems. Adam & Olivia Photo and Film holds the following personal data of clients:
Names, Addresses, Phone numbers, Email addresses, and other details about your family members and other participants in a photography/film session, as well as any other information you provide to us.
Adam & Olivia Photo and Film uses a client management system provided by Studio Ninja to store the above contact details collected at www.adamandolivia.co, this data is only used in order to respond to your enquiry for Adam & Olivia Photo and Film to provide wedding photography/Videography services, and is accessed through 2 workstations, both heavily password protected.
If you decide to book the photography/videography services of Adam & Olivia Photo and Film, these details are held within soft copy and sometimes hard copy contracts, as well as soft copy and hard copy wedding client ‘day plan’ documents. Soft copy contracts and day plans are safely stored within my password-protected office iMac and backed up to two encrypted external hard drives. Hard copy contracts are filed in my secure office, see below for security details.
Client photos are safely stored within my password-protected office iMac and backed up to two encrypted external hard drives.
CLIENT DATA HELD ON FILE
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note that they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
EXTERNAL WEBSITE LINKS & THIRD PARTIES
Adam & Olivia Photo and Film creates a client gallery for each client to whom photos and films are delivered as part of the services contracted. Adam & Olivia Photo and Film’s client galleries are externally hosted by Pictime and Vidflow. Their privacy policy can be found here: https://www.pic-time.com/privacy-policy https://vidflow.co/privacy.html
To visit an Adam & Olivia Photo and Film client gallery you will be required to enter personal data (namely your email address) and a password. Your personal data (email address) will be stored within Pictime, on their servers and will be used to email you up to a maximum of four times and only with information relevant to the client gallery you have accessed e.g. to inform you of a discount offer on gallery purchases. Any such emails sent to you will only be during the 12-month period for which the gallery is live. After 12 months have passed since a gallery was created it is automatically deleted and your personal data (email address) is completely removed from Pictime’s system.
Only Adam & Olivia Photo and Films will have access to your personal data (email address) stored on Pictime’s system on behalf of Adam & Olivia Photo and Film. It will only be used as detailed above, will not be used for any other marketing purposes and will not be passed onto any third parties. Pictime’s technical support team will have the means to access your personal data (email address) but will never access or share this data other than by request from Adam & Olivia Photo and Film.
By logging into an Adam & Olivia Photo and Film client gallery you are agreeing to opt in to receive relevant, gallery-specific emails as described above. Emails are automated so if you do not wish to receive such emails it is advised that you do not log into any Adam & Olivia Photo and Film client galleries.
If you wish to request for your personal data (email address) to be deleted from Pictime’s servers, please email hello@adamandolivia.co
CLIENT GALLERIES
We are Adam Tranter Weddings LTD our legal trading name. Company name Adam & Olivia Photo and Film. We are the data controller responsible for your
personal data. This website, www.adamandolivia.co, collects private user data, which generates emails sent to hello@adamandolivia.co
The data from these forms is emailed to the address listed above and also stored on the website server, in most cases dating back to when each form was created. The website server is accessible by the website administrators for www.adamandolivia.co at Sophie Amelia Designs (https://sophieameliadesigns.co.uk/). Sophie Amelia Designs never access or share this data other than by request from Adam & Olivia. You can view Sophie Amelia Designs' privacy policy here; https://sophieameliadesigns.co.uk/privacy-policy
By completing this contact form you agree to Adam & Olivia Photo and Film contacting you about wedding photography/Videography services provided by Adam & Olivia Photo and Film. You will not be added to any mailing lists and will only be contacted by Adam & Olivia Photo and Film in relation to your enquiry. Your personal details will not be used for any marketing purposes, nor will they be passed on to any third parties. They will only be stored in the email generated by this contact form which will be filed in the email account for Adam & Olivia Photo and Film which is hosted by “Go Daddy’ and which can only be accessed by Adam & Olivia Photo and Film. You can view ‘Go Daddy’s’ privacy policy here; https://www.godaddy.com/en-uk/legal/agreements/privacy-policy – If you wish to request for any email(s) containing your personal information to be deleted, please email hello@adamandolivia.co
Contacting Us
This privacy policy is for this website; www.adamandolivia.co and governs the privacy of its visitors. It explains how we comply with the EU’s GDPR (General Data Protection Regulation) legislation and the DPA (Data Protection Act).
This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR and DPA are adhered to.
THE DPA & GDPR MAY 2018
This website complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective from May 2018.
